How to Print ROE (Records of Employees) and How to Adjust it

Print ROE How to Adjust it

Payroll is an important part of any business, and one of the key elements in this process is a record of employee (ROE). This document records information about salaries, deductions, vacations, and other details for each employee. In order to ensure accuracy and legality, it’s important to understand how to properly print ROE forms. In this blog post, we will discuss how to print ROE forms accurately and discuss how to make necessary adjustments if needed.

Sage 50 provides useful tools and functions for businesses to keep a proper track of their employee records. With Sage, businesses can also generate comprehensive reports related to their employees quite easily and formulate business strategies accordingly.

If you are yet to create and manage your Records of Employees (ROE) in Sage 50, you are at the right place. In this blog, we will show easy ways to create, print and adjust ROEs.

Procedure to Create an Employee Record

  • Open the Sage 50 application
  • Navigate to the Employees & Payroll Navigation Center.
  • Click on the Employees  tab
  • Select New Employees 
  • You will see the Maintain Employees & Sales Reps window appearing on your  screen. Enter all the details of your employees
  • review your entries before submitting the same 
  • If satisfied, click on the Save button. 
  • For entering another employee record, click Save & New

Steps for Print an ROE (Records of Employees) Form

Option 1- Print the ROE Forms Automatically

  • To access¬†the ROE Run Viewer, Perform the¬†HRPAYCA_ROEWB¬†transaction
  • Select the¬†New¬†tab strip,¬†
  • Select the dataset to print.
  • Click on Print ROE¬†
  • Select the output device where you wish to print the ROE form¬†
  • After¬† all the ROE forms included in the dataset are printed successfully, the ROE Export ‚Äď Application Log will display the following messages:
  • ‚ÄúRecord imported from the Laser ROE batch file‚ÄĚ
  • ‚ÄúRecord exported to Laser ROE batch file‚ÄĚ
  • Click on¬†the Back¬†button¬†to go to ROE Run Viewer.
  • Click¬†Completed¬†tab-strip in¬†order to check if¬†all¬†the forms included in the dataset have been printed

Option 2- Print ROE Forms Manually

You can also fix this issue manually.

Option 3- Exporting ROE Form Data for Subsequent Printing

  • To access¬†the ROE Run Viewer, Perform the transaction¬†HRPAYCA_ROEWB
  • Click on the¬†New¬†tab strip,¬†
  • Select the form dataset to use for exporting.
  • Click Export
  • The ROE ‚Äď Exporter will¬†be¬†executed on the subsequent screen.
  • Now¬†start the ROE Laser Print
  • Specify the address¬†of¬†the¬†server and file path to export¬†the ROE form dataset
  • Click on Execute the ROE Export ‚Äď Application Log will display the messages¬†shown below:
  • ROE file has been downloaded to: (path¬†address)‚Äô
  • ‚ÄėRecord exported to the Laser ROE batch file‚Äô
  • ‚ÄėRun id(xxxxxxxxxx) has¬†been¬†set to status Exported‚Äô.
  • Click¬†on Back¬†to go to ROE Run Viewer.

Option 4- Importing ROE Form Data and HRSDC Serial Numbers

  • To access¬†the ROE Run Viewer, perform the transaction¬†HRPAYCA_ROEWB
  • Click on the¬†Process¬†tab strip,¬†
  • Select the form dataset to use for exporting.
  • Click on the¬†tab named¬†Import Run
  • The system will now execute the ROE ‚Äď Importer on the subsequent screen.
  • Specify the server and file path to import¬†the selected ROE form dataset
  • Click on Execute
  • In response, the ROE Import ‚Äď Application Log will display the following messages:
  • ROE file uploaded from:(address of the specified path )
  • Run id(xxxxxxxxxx) set to status Completed
  • Select Back¬†to go back to the ROE Run Viewe

Option 5- If the Insurable Hours and Insurable Earnings are not Correct

  • Go to box 15 A
  • Change the¬†Ins. Hours Start Date¬†to the start and end dates you want to use
  • change the¬†Ins. Earnings Start Date¬†to the start and end dates you want to use
  • Click on Recalculate
  • If you wish to manually¬†adjust¬†to either the earnings totals¬†or the calculated insurable hours for a employee, fill in the corrected values in the 15B Ins. Earnings¬†and 15A Ins. Hours boxes.¬†
  • Do not click the Recalculate button.

Option 6- If the Vacation Pay Details are not Correct

  • Go to box 17 A
  • If you wish to pay out the vacation pay in each Cheque, the amount in this box should be zero.¬†
  • If you wish to retain the vacation pay, enter the amount due to the employee
  • If you have already made the payment to the employee, enter the same¬†
  • Click on Print

Also Read: Manage Employee Record Information in Sage 50

Final Words:

We hope the discussion above would help you create, print and manage your ROE in Sage 50. Knowing this information can help businesses save time and money while ensuring that they remain compliant with government regulations. We hope that this article has given you the information you need in order to confidently print out your own Records of Employment forms and make any necessary adjustments when needed. If you need further help in this regard, we would advise you to speak  to some of the authorized Sage experts.

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In Sage 50, How can I Modify an existing Employee Record?

ūüĒĻ Click on the Employees & Payroll Navigation Center tab¬†
ūüĒĻ Navigate to the Employees list¬†
ūüĒĻ From this, Select the employee Id whose record you need to modify
ūüĒĻ For this employee, open the Maintain Employees¬†&¬†Sales Reps window¬†
ūüĒĻ Change the records as¬†you¬†desire
ūüĒĻ Click¬†on Save¬†for¬†the¬†changes to¬†take¬†effect.

How to Record Employee Expenses in Sage 50?

You can record employee expenses in 2 ways in Sage 50. Either you may add the  expenses to the  net wages of the employee or you can reimburse expenses separately to him.  
ūüĒĻ If you want to reimburse separately, setup the employee as a bank account in Sage 50¬†
ūüĒĻ To add the expenses to the net wages of an employee, record the expenses through journals.

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