What is the EEO-1 Report, and Which Employers Need to File it?

Once your organization develops further, you might need to hire more employees. However, hiring more employees also includes more responsibilities. This depends a great deal on the number of employees that one might have and also certain other factors as well. So, what is the EEO-1 report all about? Let us find out:

What is an EEO-1 Report?

An EEO-1 report or the Equal Employment Opportunity is an annual compliance survey that certain employers need to fill out. The EEO-1 report is also known as a Standard Form 100. In this case, the qualifying employers file it with the Equal Employment Opportunity Commission (EEOC). This survey offers a demographic breakdown of the employer’s workforce and also requires company employment data broken down by:

• Race/ethnicity
• Sex
• Job category

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According to the Title VII of the Civil Rights Act of 1967, it mandates the EEO-1 report. This act requires certain employers to report the racial/ethnic and gender composition of their workforce which is also referred to as component 1 data. Hence, all employers in public and private sectors with 15 or more employees need to comply with Title VII of the Civil Rights Act of 1964 to be considered an equal-opportunity employer. Nevertheless, just because an employer needs to comply with Title VII of the Civil Rights Act of 1964, it does not mean that they need to file an EEO-1 report.

Who Needs to File an EEO Report?

According to the U.S. Equal Employment Opportunity Commission, the user needs to file an EEO-1 report if they are a private employer who is subjected to Title VII and have:

• 100 or more employees, this excludes the state and local governments, public primary and secondary school systems and also institutions of higher education, American Indian or Alaska Native tribes, and tax-exempt private membership clubs other than labor organizations.
• Less than 100 employees but is owned, affiliated with, or controlled by a company that comprises more than 100 employees on an overall basis.

According to the Department of Labor, all federal contractors needs to also fill out an equal employment opportunity compliance report if they include:

• 50 or more employees AND
• Are prime contractors or first-tier subcontractors, and have a federal government contract, subcontract, or purchase order amounting to $50,000 or more OR
• Serve as a depository of government funds in any amount or is a financial institution that is an issuing and paying agent for U.S. Savings Bonds and Notes

Also, the Employers are only required to fill out Standard Form 100 if the business or organization is located within the 50 states or the District of Columbia (D.C.).

The EEO-1 Reports: Who is excluded?

One might be wondering, What organizations or employers do not have to file an EEO-1 report? Well, this includes Federal contractors with 1 – 49 employees and other private employers with 1 – 99 employees who are not required to file EEO-1 data.

Likewise, if you have 50 or more employees but are excluded under regulation 41 CFR 60-1.5, you do not have to file an EEO-1 report.

What is included in an EEO-1 Form?

Here is a List of all employees in your EEO-1 report. This includes both part-time and full-time employees.

Input the following details within your EEO-1 report:

• Number of reports that are being filed by the company
• The Company details such as business name, address, and others.
• Employer Identification Number or EIN.
• Total employees for every job category, gender, race and ethnicity
• The total of the previous year.
• Date of payroll periods that are used (October – December)
• The date, along with the title and signature
• The contact information such as email and phone number.

Within your form you need to organize employee data by listing all employees by location, if needed, job category, race/ethnicity, and gender. Also, you need to indicate whether your business is a single or multi-establishment employer.

Additional Data Reports for Multi-establishment Employers

In case you are a multi-establishment employer, you need to also submit these types of EEO-1 data reports:

• Consolidated Report or Type 2, Required: Every employee of the company is categorized by gender, race, and job category.
• Headquarters Report or Type 3, Required: All Employees working at the main office site of the company and the other employees who work from home and report to the corporate office. A special EEO-1 report for the headquarters establishment is needed even if less than 50 employees are working at the headquarters establishment.
• Establishment Report or (Type 4, Required): A different EEO-1 Type 4 report needs to be submitted for every physical establishment with 50 or more employees.

Multi-establishment employers with less than 50 employees need to submit one of the following:

• Establishment Report or (Type 8): Submit a separate EEO-1 report for every establishment employing less than 50 employees

The Latest Changes

On November 10, 2022, the EEOC proposed revisions needed to streamline the above process for large employers with numerous establishments.

Within the proposed revisions, the EEOC will eliminate the requirement that the multi-establishment employers file a separate “type” of report according to the number of employees. Instead of filing Type 4 and Type 8 reports, the employers will submit an “Establishment-Level Report.”

How to File an EEO-1 Report?

After you have filled out and reviewed your EEO-1 report, then it is time to submit it to the EEOC. When filling out your EEO-1 report online, do not forget to click the “certify report” button. If you have not clicked this option, the EEOC Employer Data Team will not receive your EEO-1 report.

Is there a Deadline for the EEO-1 Reporting

EEO compliance reports need to include the information from a workforce snapshot period. This period can be any pay period from October, November, and December of the current survey year. When you are counting employees for the said period, you need to only include employees on payroll during the workforce snapshot period. EEO-1 report deadlines have varied in the current years. For the year 2023, the EEO-1 reporting deadline is later than usual as the EEOC is completing a mandatory, three-year renewal of the EEO-1 Component 1 data collection. Hence, the tentative opening of the 2022 EEO-1 Component 1 data collection is in the fall of 2023.

How to File an EEO-1 Report

To streamline the process of filing an EEO-1 report, you need to follow the below steps:

• You need to Determine if you need to file a report
• You need to Register as a first-time filer online through the EEOC’s website if needed. 
• Next, you need to collect the details for your EEO-1 report such as job classifications. 
• Now, Fill out your EEO-1 form
• Next, Submit your completed report to the EEOC by the deadline
• Finally, Keep a copy of your annual EEO-1 form within your records for a minimum of one year

To make sure you stay compliant, be sure to keep up with reporting needs and deadlines. Failing to stay up-to-date with EEO-1 rules and filing an incomplete or inaccurate report can result in certain fines and other consequences for your organization.

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Conclusion

So, you see, as and when your business tends to grow you might be required to hire additional employees. However, the aspect of hiring additional employees. This can be according to the number of employees you already have and certain other factors. Here, the EEO-1 report is an annual compliance survey that a couple of employees are required to fill out. However, for more details, be sure to log on to www.accountingadvice.co and you will have your issues resolved.

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