Fix Sage 50 Data Files Corruption and Backup Issue
Updated On: May 9, 2025 9:05 am
Sage 50 is great software for accounting tasks, especially for small and medium size industries. It’s easy to learn and work on. However, irrespective of the fact that this software is a great way to make accounting work easy, data corruption is a big issue for any software and taking data backup is a wise thing to do to avoid hassles later. Furthermore, there is no need to panic!
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What Exactly Sage 50 Data Files Corruption and Backup Issue?
If there is Sage 50 data files corruption and backup issue in the main database which stores all the core financial data then definitely data corruption can be a big issue! Corrupt data also can’t be further used as it is unreliable. Moreover, Sage can’t even decipher this data which can lead to big mistakes like wrong totaling etc. Faulty figures can make your work more tedious. Wrong calculations during year-end can spoil the hard work of the whole year and tarnish your work image too.
Why Does the Sage 50 Data Files Corruption and Back up Issue Needs to be Addressed Quickly?
- Data corruption in Sage 50 may lead to bigger issues at times. It affects the main database that stores your core financial data. When the data becomes corrupt it becomes highly unreliable and can’t be used further. Sage also becomes unable to decipher this data and it may result in wrong calculations etc.
- Wrong calculations and faulty figures may make your task even more tedious. Such errors during the year-end may very well soil your hard work done in the entire year thus far. Therefore, you need to address this issue before it becomes ‘too big to handle’.
Also Read: How to Setup New Company in Sage 50?
How to Fix Sage 50 Data Files Corruption and Backup Issue?
Strange occurrences in the software can tell you if there is any problem like forced closures, incorrect information, or the software simply crashing down.
Best Way to Know if there is Any Data Corruption is to Run the Sage 50 ‘Check Data’ Routine
- There can be many reasons because of which data corruption occurs like electricity fluctuation or power cuts, virus, sudden crashing of the software or third party software creating issues, locked computer, network or hardware issue if data transmission is disturbed mid-way, etc. Also, if you are re-storing from damaged files, it can lead to more problems.
- There is an option in Sage by the name ‘Check Data option’ which checks the validity of your data documents. It is mandatory to run this if you are in the process of backing up files. But, please note, if there are already errors in the files you are backing up then the whole backup process will go waste. The procedure is quite simple to run Check Data option. Open Maintenance in File menu. Click on ‘Check Data’.
- Files will be checked and progress displayed on the screen. Therefore, if there are no issues, then the Maintenance window displays it. Click OK. However, if there are problems with the data, the ‘File Maintenance Problems Report’ appears. The errors have to be fixed before you can continue. If the issue still prevails, highly trained professionals at Accounting Advice can guide you.
Also Read: Fix Account Out of Balance Error in Sage 50
How to Avoid Sage 50 Data Files Corruption and Back Up Issue?
Here some steps to fix this issue:
Method 1: Run ‘Check Data’ in Sage 50
- When the Sage 50 data files corruption and back up issue occurs, users may encounter problems like sudden crashing of the software, forced closure or incorrect information. The best possible way to check if there is a data corruption issue is to run the ‘check data’ routine in Sage 50.
- Sage 50 provides the ‘check data’ option, by using which, you can verify the validity of the data documents. If you are taking a backup of your files, running the ‘check data’ routine is a must . But , please note that in case there exists errors in these files to take back up of, the whole process may become a futile one.
- To run the check data option , open Sage 50 and click on the File menu. Then click on the Check Data tab. Sage will check the files and the progress will be displayed on the screen. If no issue is found, the maintenance window will display a message accordingly. Click OK to complete the procedure.
- However, in case any issue is found with the data, the File Maintenance problems report will display the same.
Method 2: Taking a Proper Backup is Important
- Taking a proper backup is important if you want to avoid the Sage 50 data files corruption and back up issue.
- The medium of the back up is also important .You may be using a hard disk to save the backup files or you may be using your server for the same .
- You may also use the automatic backup option and store the backup on a cloud. But none of these mediums can verify the data for errors.
- A viable option is to use the ‘Extra Sage Backup’ option in Sage 50. Here, you will be able to verify and back up data simultaneously.
Importance of Sage 50 Backup
Just taking backup is not enough, the medium of backup is important too. Whether you are using memory sticks or your own server, or the data getting backed up automatically on cloud, these will not verify or check your data for errors. Extra Sage backups with the help of Sage 50 program is possible and should be done. It will enable you to check and backup data simultaneously. In case of further doubts while doing it, contact Accounting Advice.
Also Read: How to Restore Sage 50 Backup?
Conclusion!
We hope the discussion above have helped you a great deal to avoid the Sage 50 data files corruption and back up issue. If you are still not able to fix this issue, or, if you have any difficulties in carrying out the above-mentioned steps, we would recommend you to speak to some of the Sage experts.
Frequently Asked Questions:
Where Should I Store the Sage 50 Back Up File?
You can earmark any location to keep your back up file. However, if you are not having an off-site backup, you must save the back up to another drive, preferably on a different computer. By not having the backup on the computer where your Sage 50 data is kept, you will be protected in case of a theft or hardware failure.
Is it Necessary For All the Users to Log Out Before Starting the Backup?
Yes. You should select the option to log out all users before starting the backup process. If you do not select this option, the backup will not start if someone is using Sage 50 at the time of the scheduled backup. If you check this box and a user is having Sage 50 open at the time of the scheduled backup, he will be logged out without any warning and he will lose unsaved work. Therefore, you should inform all users not to leave Sage 50 open when they wind up for the day.
How to Create a Back Up in Sage 50?
1. Log into the Sage 50 company you want to take backup of.
2. Click File.
3. Go to Backup. Alternately, you may also navigate to the toolbar on top of the home screen and click the backup icon.
4. Go to the window named Sage 50 Accounting – Backup.
5. Enter a name for the backup file. For easy recognition later on, you may include the date as a part of the file name.
6. Specify the folder where you wish to keep the backup.
7. Click OK to proceed with the backup.
