How to Change Advance the Fiscal or Calendar Year in Sage 50

How to Change Advance the Fiscal or Calendar Year in Sage 50

The Sage accounting software makes automatic changes in its Fiscal Year End Dashboard after  the year end date is marked for a particular financial year. In this blog, we will tell you how you can  advance the fiscal or calendar year in the Sage 50 software.

Steps for Change Advance the Fiscal or Calendar Year in Sage 50

Please follow the below-mentioned steps –

Total Time: 35 minutes

A.  When the Fiscal year is the calendar year as well (1 Jan – 31 Dec)

To   verify   the Current Year Dates   you   can   go to Setup > > Settings>> Company >>Information.  If  you  see  that  the  present  fiscal   is  same  with  the  calendar year, the software will start  both the years  at the same time.

Ø  Click OK to shut down the Settings window.
Ø  Click on the Maintenance tab
Ø  Click on Check Data Integrity. If you are using Sage 50 First Step, choose Tools, click For My Accountant and then click  Check Data Integrity
Ø  Please make sure that the ‘Data OK’ box is ticked on the bottom of the Integrity Summary window.
Ø  Go to the window named  New Fiscal and Calendar Year
Ø  Click Yes to take a backup.
Ø  After the backup gets completed, the Information window will  pop up  to inform that  the years have been created successfully.
Ø  Click OK to  proceed
Ø  Select No if you want to clear the old data.
Ø  Close down the Checklist window.
Ø  Close down Daily Business Manager window.
Ø  Now you will see that the new fiscal/calendar year has taken effect.
Ø  Repeat steps above to check data integrity once again.

B: when the fiscal year is not the same as the calendar year

Method I: 1st Option – If you want only to start the new Calendar year

In this case, you will need to roll forward your payroll year

Please follow the steps below-

Ø  If you move into a new calendar year, the software will reset all YTD payrolls to zero.
Ø  Then, the program won’t automatically calculate the payroll taxes for the previous calendar year.
Ø  Take a proper data backup.

Please note– In case you are using Sage 50 First Step: you   need to  end  the   calendar year even if there is no payroll . Also,  you need to move the session date to 1st January. In Sage Premium, Quantum or Pro, you must log in with admin rights, as a single user.

Ø  Click  on Maintenance
Ø  Click Start New Year.
Ø  Click on Calendar year.
Ø  Click  OK

2nd Option – If you want only to start the new fiscal year

In this case, you will need to roll forward your fiscal year.  Please follow the steps below-

Ø  Take a proper data backup.
Ø  Check the fiscal year information by going to   Setup>>Settings >> Company,  >> Information 
Ø  Specify   the  start and end dates  of  the current fiscal
Ø  Click on Check Data Integrity. If    you are using Sage 50 First Step, choose Tools, click For My Accountant and then click  Check Data Integrity
Ø  Please make sure that the ‘Data OK’ box is ticked on the bottom of the Integrity Summary window.
Ø  In Sage Premium, Quantum or Pro go to Maintenance > >Check Data Integrity.
Ø  Make the Data OK information is shown at the bottom.
Ø  Print the year-end reports you require.
Ø  In Sage 50 First Step click Tools >>For My Accountant, >>Start New Year.
Ø  Then   click   Maintenance > > Start New Year.
Ø  Select OK.
Ø  click No on   being prompted to clear old lookup data,  
Ø  Close down the To do list   and  Check List  ,  if  open  
Ø  If you are using Sage 50 First Step, choose Tools, click For My Accountant and then click  Check Data Integrity
Ø  Please make sure that the ‘Data OK’ box is ticked on the bottom of the Integrity Summary window.
Ø  In Sage Premium, Quantum or Pro go to Maintenance >> Check Data Integrity.
Ø  Make the Data OK information is shown at the bottom.
Ø   Click Setup > >Settings > >Company > >Information to ensure the dates have   been moved forward. The current dates must   be matching with the new dates.

Method II:  move into the New Year by scheduling the session date to the first day of the fiscal /calendar   year

Ø  Click    Maintenance   > >Change Session Date.
Ø   In  Sage 50 First Step,  click Tools > >For My Accountant > >Change Session Date
Ø  Enter the first day of the new fiscal  /calendar  year
Ø  The New Fiscal and Calendar Year window will open up.   Click yes to take a backup.
Ø  After the backup gets completed, the Information window will pop up to inform that the years have been created successfully.
Ø  Click OK to  proceed
Ø  Select No if you want to clear the old data.
Ø  Close down the Checklist window.
Ø  Close down Daily Business Manager window.
Ø  Now you will see that the new fiscal/calendar year has taken effect.
Ø  Repeat steps above  to check data integrity once again

Also Read: Change the Fiscal Year without Adding Historical Transactions in Sage

Related Article: Sage 50 US Payroll & Year-End Processing

Final Words

We hope the discussion above would help you advance the fiscal or calendar year change in Sage 50. You just need to follow the steps sequentially. If you experience any difficulties in carrying out the above-mentioned steps or if you have any more queries, you may speak to some of the authorized Sage experts.


FAQs

How to change year end date in Sage 50?

Please follow the below-mentioned steps –

➡ Please follow the below-mentioned steps –
➡ Open Sage 50
➡ Go to the Quick Links Menu
➡ Click on  Client Details 
➡ Now click Period Dates.
➡ On the left side, click on Year End Date
➡ Change the date as desired. Please note that this date can’t be earlier than the start date of that fiscal year. Also, it can’t be later than the year end date of the next fiscal year.
➡ When you will close the screen, you will receive two prompts on your screen, each asking your permission to proceed for the changes. Click on Yes for both.

What happens when you create a new fiscal year in Sage 50?

You will see the following changes in Sage 50 after you create a new fiscal year in Sage 50-
➡ Dates are set up automatically for the new fiscal year
➡ The balance of the expense and revenue accounts will be set to zero
➡ The net profit or loss is sent to the Retained Earnings Account
➡ The balance for both the asset and liability accounts is carried over to the new fiscal. However, this balance is not shifted to a new account

What are the items from the previous year should I include in the checklist while starting a new fiscal year in Sage 50?

The following items should be included in the checklist-
 
➡ Recording depreciation
Print year-end reports
➡ Managing and recording outstanding checks
➡ Reconcile accounts
➡ Backup company file

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