Payroll Cheque in Sage 50

There are businesses and organizations where they might have a few employees who need to be paid regularly. However, you do not have to issue paycheques one at a time. Hence by processing payroll for some or all of your employees at once, one can save a great deal of time and effort (Payroll Cheque in Sage 50).

Note: Likewise, if you wish to issue paycheques for the next fiscal year or calendar year, you must have a service plan that also involves payroll and turn on the option allow transactions in the future.

Selecting Employees in a Payroll Cheque Run

Once you first open the Payroll Cheque Run window, Sage 50 Accounting automatically selects the unpaid employees according to one or more of these filters:

• According to the Cheque Date or Period End Date. In case one wishes to automatically select employees to be paid according to the period end date instead of the check date, within the Payroll menu, check Use Period End Date. This option is also unchecked if the cheque date is used. This way the Period Start Date updates automatically according to the Cheque Date or Period End Date. One can also change the Period Start Date.
• In case the selection is set up according to the check date, the date within the Cheque Date box along with the Pay Period Frequency and Auto-select option will determine who is selected on the list.
• According to Pay Period Frequency. The Employees can be selected according to the pay period frequency that is recorded within their employee record.
• Auto-select. In case you wish for the other employees to be visible for this payroll cheque run.

Read More : How to Setup and Pay Employees using Sage 50

Processing a Payroll Cheque Run

Once you process a cheque run, you can also accept or change the income and benefit the amounts for every employee. The cheque date for the payroll run needs to be the same as the session date. Nevertheless, if you wish to issue paycheques with dates in the previous fiscal year, you need to issue individual cheques or calculate taxes manually.

Before one can process a payroll cheque run, the following payroll-linked accounts need to be set up:

• Vacation Earned
• EI (expense and payable)
• QPIP (expense and payable – Quebec only)
• CPP (expense and payable)
• QPP (Quebec only)

In case you are using payroll expense groups, make sure that these accounts are set for every group.

In case you are using departments, you can also allocate payroll amounts to multiple departments

Process a Payroll Cheque Run

To do so, you need to:

To Process a Payroll Cheque Run:

• Launch the Payroll Cheque Run window.
• In case you want the unpaid employees to be automatically selected according to the period end date, within the Payroll menu, next check Use Period End Date.
• Now Fill in the payroll information:
• Note: While it is possible to create an employee record with the employee name, however, the employee is considered incomplete, and one cannot create a paycheque for an incomplete employee. One needs to first enter the missing payroll details.
• Next, Click to select all the employees within this payroll run.
• Clicking this option again will clear all selections.
• In the column, you need to select the employees you wish to print a report and paycheque for this payroll run.
• In the column, select this box if you wish to email employees their direct deposit stubs. One is also required to enter direct deposit information within the employee’s record before the box can be checked.
• In the column, you need to select the employees whose paycheques are to be directly deposited into their bank accounts. The user needs to enter direct deposit details within the employee records before the boxes can be checked.
• You need to Highlight a single employee to allocate their paycheque amount to one or more projects and then simply click.
• Allocate an employee’s pay cheque amount to a department or department, in case the employee has not been assigned to any department or if you wish to use a different department
  • Within the employee list, click to highlight the employee you wish to modify.
  • Within the Payroll menu, Click select Allocate to Departments.
  • In the Department column, double-click the line of the account you wish to allocate to the relevant department(s).
  • In the % column, you need to enter the allocation percentage for the department.
  • Now Click OK.
  • Finally, Click OK to close the Accounts and Departmental Allocations window.
• The user can also make the required changes to the hours and amounts directly within the employee list or click Cheque Details to see more details regarding every individual paycheque and make the additional changes.
• Go to the Report menu:
  • Click Select the Payroll Cheque Run Summary to print a report showing the amounts that will be displayed on employees’ cheque stubs.
  • Click select Print Direct Deposit Stub Summary to print a report showing detailed amounts for every employee who will receive a direct deposit payment.
• Go to the File menu:
  • Click select the Print Payroll Cheques to print the paycheques.
  • Click select Print Direct Deposit Stubs to print direct deposit stubs.
• Finally, Click Process.

Also Read : Void Previous Year Check and Remove from Bank Reconciliation in Sage 50

Final Words

So, there you have it friends, these are some of the aspects, features, and factors about the Payroll Cheque in Sage 50. However, if you still have questions and doubts about the same, be sure to visit us at: www.accountingadvice.co and you are sure to be surprised with the details offered.

Frequently Asked Questions (FAQs)