Update an Employee’s Tax Code P6 or P9

Tax Code P6 and P9

In the UK, employers are required to deduct income tax from their employees’ paychecks based on their tax code, which is assigned by HM Revenue and Customs (HMRC). If an employee’s circumstances change, such as starting a new job, receiving benefits, or changing their personal allowance, their tax code may need to be updated.

With the new year comes a fresh slate of taxes to contend with. Whether you are an employer or an employee, it’s important to keep up-to-date on your tax code. And if you’re an employee, there is one particular tax code you need to Update an Employee’s Tax Code P6 or P9. P6 stands for “payroll income” and is used to calculate tax withholdings from your salary. P9 stands for “payroll social security contributions” and is used to calculate tax contributions for your benefits. If you haven’t updated your tax code in a while, now is the time to do so. Not only will it save you time and hassle down the line, but it’s also important to comply with current tax regulations.

Payroll processing has become increasingly complex in recent years, owing to the frequency with which tax tables are revised. To say the least, paying employees accurately and on time has been a challenge for employers. But, this should not bother you a bit if you have Sage 50 by your side. To make life easier for you, Sage 50 has come up with some important features in its payroll module

With one such important functionality in the Sage software, you can update the tax code (P6 or P9) effortlessly. If you are yet to use this feature in Sage, this blog can be of help. Here, we will discuss what are P6 and P9 notifications and how to update these with the HMRC (HM Revenue & Customs).

Why do you Need to Update an Employee’s Tax Code (P6 or P9)?

Tax Code P6 or P9

The tax code of an employee may change at any time during the tax year. A notification (called P6 or P9 notification) is usually sent by HMRC to inform you about this change in tax code. This usually occurs when-

  • A new employee has submitted a P46 and HMRC has informed you of the correct tax code.
  • An employee’s tax-free income (such as Personal Allowance) goes up or down. For example when they start or stop receiving taxable benefits such as a company car.
  • You receive new tax codes for your employees at the start of the tax year (P9X or P9T)

What is a P6 Notification?

A P6 is a notification issued by HMRC to employers, asking for the details of an employee’s tax code and previous pay and tax.

When you receive a P6, you should check or modify the employee’s tax code. Then, you need to enter any previous pay and tax, if applicable.

Read More : What is a P45 Form and Why Does it Matter

What is a P9 Notification?

A P9 is a notification issued by HMRC to employers. This is to inform them about a change in the employees’ tax code.

Two different P9 forms exist:

  • P9T– This is regarding an individual tax code change
  • P9X – This is related to a general tax code change and is applicable to multiple employees.

When you receive a P9 notification, you should make sure to update the tax code in your employee records.

What are the benefits of Updating an Employee’s Tax Code?

There are many benefits to updating an employee’s tax code. First and foremost, it can save the employee time and money. By taking advantage of the latest deductions and credits available, an updated tax code can reduce an employee’s taxes. Additionally, updating an employee’s tax code can improve their accuracy when filing their taxes, which can lead to fewer potential audit opportunities. Finally, updating an employee’s tax code can also bolster their confidence in the company’s compliance with all applicable tax laws.

Procedure to Update an Employee’s Tax Code (P6 or P9)

A) Change the Tax Code of the Employee

  • Go to the Employees section
  • Choose the concerned employee
  • Click on Edit.
  • Go to Current Tax Details
  • Now enter the new Tax Code.
  • If needed, checkmark or unmark the Week1/Month1 check box.
  • Click to save your changes.

B) Enter the Previous Pay and Tax of the Employees

If a new employee of your organization provided a P46 before, HMRC may send a notification to inform you of his/her new tax code. In such a case, you need to enter the details of his/her previous pay and tax as well. Please follow the steps below-

  • Go to the Previous Tax details section
  • Select Employee declaration P45.
  • Click on the Circumstances list
  • Select one of the options to select a declaration as per the job details of the employee
  • Enter the tax code from the P6 or P9 in the Tax Code box.
  • Enter the date on which the employee completed his/her previous employment in the Leaving Date box. This will be on his P45.
  • If needed, checkmark or unmark the Week1/Month1 check box.
  • Enter the week/month of the employee’s final pay run in the previous employment in the Final Pay Period list.
  • Type in the previous pay value from the P6 or P9 details in the Total Pay To Date box.
  • enter the previous tax value from the P6 or P9 in the Total Pay To Date box, 
  • Click to save your changes.
  • Next time when you process the payments of this employee, the tax due is determined using the employee’s new tax code.

Also Read : Sage 50 Incorrect Payroll Taxes Calculation Problem

Final Words

In this blog, we tried to share all the information you need regarding how to update the P6 or P9 details of an employee. We hope, after going through the blog and following the steps mentioned herein; you will find it easier to use this feature in Sage to the best of your advantage. If you experience any difficulties while using this feature, we would recommend you to get in touch with some experienced Sage professionals.

Accounting Professionals & Specialized Experts

Want quick help from accounting software experts? Get in touch with our team members who can install, configure and configure your software for you. Proficient in fixing technical issues, they can help you quickly get back to work whenever you encounter an error in Sage software. Our team is available 24/7 365 days to assist you. To get in touch.

Frequently Asked Questions (FAQs)

How can I access My Tax Code Notices Online?

To access your online tax codes notices:
1. Log into the government gateway.
2. From the Business tax account home page, select Messages and then select PAYE for employer’s messages.
3. Select View your Tax Code Notices

How to Install the Payroll Tax Table Update in Sage 50?

Please follow the steps to install the Payroll tax table update in Sage 50 – 
1. On your desktop, click on the My Computer icon 
2. Click on the Browse tab to navigate to the Sage 50 data path
3. Now click on the Update folder below the data path
4. Locate the tax table update file
5. The tax table update file will pop up on your screen with all the details such as the month of update, payroll year and the version of the Sage software
6. Make sure all the relevant details are filled 
7. Click on the tab named Run Update File 
8. Follow the instructions appearing on your screen
9. Click on I Agree on the terms & conditions page 
10. Repeat the first few steps to save the installed tax  forms  
11. Wait till the updating process gets completed. Thereafter, you will be able to run the new tax tables.

What is the procedure to Create a New Payroll Deduction in Sage 50?

Please follow the steps to create a new Payroll Dedution in Sage 50
1. Open Sage 50 
2. Select Setup
3. Then go to Settings
4. Click on Payroll
5. Navigate to Deductions
6. Change the name of the next available deduction to the specific deduction you want to create.
7. If needed, you can alter the deduction type (percentage of gross or amount) by going to Deduct by Column, as appropriate
8. You may opt to apply the deduction either after or before the taxes are applied. 
9. Now select Setup
10. Then go to Settings
11. Click on Payroll
12. Navigate to linked accounts
13. Click on the Payroll Deductions tab. The new deduction will be seen in the column below. You will have to link it to either an Expense or Payables account.
14. Lastly, open the Employee Record
15. Then check mark the Use column adjacent to the New Deduction tab and also specify the suitable deduction rate.

Related Posts

Further Reading