How to Invoicing your Customers Using Sage 50 Accounts

It’s not a surprise that within a short span of time, Sage 50 Accounts has become one of the most preferred accounting software for businesses. With its amazing tools and features, it has helped businesses streamline their accounting functions and gain desired efficiency. Sale Invoicing is one such important feature in Sage 50. With the help of this, businesses can create both service and product invoices with effortless ease. They can keep a track of what their customers are purchasing, how much to receive from them, when payments are due and so on.

If you are yet to use this feature, you are missing something! What did you just say? You are fairly new to Sage 50?  Don’t bother! We have it covered for you! Just go through this blog. Here, we will tell you from scratch, about how to Invoice Your Customer in Sage 50 Accounts and other related matters.

Let’s proceed then!

If you are Creating Invoice for the First Time:

You need to carry out the following tasks  before proceeding ahead-

• Create contact records for your customers
• Specify document preferences ( such as prefixes, document numbering, terms & conditions)
• Add a company logo
• Add a template.

Read More-: Sage 50 Invoice Not Posted

Now we are good to go!!

How to Create a Sales Invoice in Sage 50?

Please follow the below-mentioned steps to Invoice Your Customer in Sage 50 Accounts –

• Open Sage 50 Accounts
• Go to Sales,
• Click New Invoice.
• Now fill in the following information:
  • Customer – Please enter the name of the customer by clicking the appropriate name from the list appearing on your screen. If you want to add a customer, click the arrow mark. Then click on  Add a customer, enter his information, and click Save to proceed.
  • Invoice Date – Please enter the date of the invoice.
  • Reference – If needed, enter a reference of the purchase (such as, customer order number).
  • Main Address– If an address is already entered for the customer, it would appear automatically. If no address is entered in the record, you can click Add a main address to fill in the address of the customer. Click Update.
• The next step is to add an item to the invoice. Here, you need to enter the following details:
  • Description – Enter a description against the item sold.
  • Category – This is required if you wish to change the default category. To do this, click the arrow. Now click on the category of your choice.
  • Price or Rate – Enter the price or rate for the product or service.
  • Tax Rate – Here, you need to specify the rate of applicable taxes.
  • Total– Enter the total amount against the invoice raised, after necessary verification.

• If you wish, you may enter notes and other terms and conditions in the spaces provided
• You may also attach a file ( like an image, sales brochure or other supporting documents). To do this, select Attachment. Then click Upload  and then browse to select the file you want to attach.
• Click Save Invoice
• Click either Save as Draft or Save and Add New.
• You can print, download or email the invoice with ease. To do any of these, open the Sales Invoice Then you can click and select the option of your choice.

Product Invoicing in Sage 50 Accounts

While preparing product invoices in Sage 50 accounts, you need to make sure that you have entered enough information into the product records. Take proper care while entering critical information such as cost price and selling price in product records. Sage 50 will extract the information entered in the product records and will create the product invoice for you. Make sure that the details you have entered are correct. Else, you may need to waste a lot of time in correcting the figures on the invoice later on.

Invoicing for Services in Sage 50 Accounts

Service invoicing is much easier in Sage 50 Accounts as compared to product invoicing. You can simply type text in the details column. When you start typing in the details column, press F3. The Edit Item Line box will open up. You can enter more details here and also can check details such as Vat Code and Nominal Code for accuracy.

Email Invoice to Your Customer

Sage 50 Accounts facilitates sending a copy of the invoice directly to the customer. After you email the invoice, the customer will receive a hyperlink of the invoice. By clicking the hyperlink, they can review the invoice, save it in PDF format or print the same. Sage 50 also gives you the option to attach the invoice as PDF with the email you are sending to the customer.

Last but, not the least! After you have taken a print of the invoice and filed a copy in your records, don’t forget to update it in Sage 50. Once you do it, your invoice will be posted into the sales ledger. It will ensure that the invoice details appear on important company reports like the Aged Debtor report.

Also Read-: Sage 50 Missing Invoice

Video Tutorial: Invoicing Your Customers Using Sage 50 Accounts

Frequently Asked Questions(FAQS)