Can I Print W2s From Sage 50 without Subscription

Print W2s From Sage 50 without Subscription guide

Printing your W2s on Sage 50 can be a hassle. Between subscription fees and the need to create PDF files, it can be a pain to get everything done on time. But don’t worry, there’s an easier way. In this article, we will show you how to print your W2s without a subscription on Sage 50. All you need is a little know-how and some basic supplies. So if you want to avoid paying monthly fees and waiting weeks for your prints, read on!

Sage 50 is one of the most relevant and popular accounting and finance-related software that has been graced by businesses both small and big. It is the various features and aspects of the software that makes it such a user-friendly choice. The best part is that you could belong to any background and yet enjoy the benefits of finance-related account advisory and application with the help of Sage. Among the more remarkable features of Sage is the W-2 forms. So, Can I Print W2s From Sage 50 without Subscription? Well, yes. But before we get into the various details, let us take a look at what the W2 forms are all about and how can we get the most out of Sage software regarding the same.

The W-2 Forms: What are they all about?

Also, known as the Wage and Tax statement, this is essentially a document or a report. It is required by the employer to send to every individual employee and also to the Internal Revenue Service IRS at the end of each year. This is a report that comprises the employee’s annual wages and the amount of taxes that are withheld from the paychecks. Essentially, one can state that a ‘W-2 employee’ is someone who has their taxes deducted by their employer from their paychecks and the same information is submitted to the government. 

Also, the W2 forms are handy when one needs to report Federal Insurance contributions Act-FICA taxes for the employees’ purposes throughout the year. Hence, it is expected that the employer should be able to file the W2 and the W3 forms for the previous year for every employee with the Social Security Administration-SSA. This information is used by the institute to calculate the Social Security benefits that are entitled by each employee. 

With the Sage software by your side, now, it is possible to easily print the W2s forms despite not being on a subscription. So, how do we do this? Well here goes:

Read More-: Form 941 not Opening in Sage 50

How to Print W2s Forms Using the Sage Software

To do so, you will have to:

  • Go to the navigation Aid Bar
  • Click on to the Employee & Payroll Forms.
  • Click select on Federal Forms (W-2, 940,)
  • Click and select the [year] w-2 listed within the available forms section. 
  • Here you need to set the filing period to Yearly in order for the Payroll tax year and make sure that the current year has been selected. 
  • Click on ok
  • This activates the W-2 wizard 
  • Select the relevant option
  • Click on ok
  • Here you need to verify for the corrent company FEIN
  • Click on next.
  • At this step verify the company’s information.
  • Click on next.
  • Click to select the right Tax Preparer Type.
  • Click on next
  • There are chances that a Third-party preparer information window will open. 
  • In this case fill in the right information 
  • Click on next. 
  • Verify for various information like state, locality authority or items to be correct.
  • Click on next.

Go to the Multiple Data Files

  • Click next.
  • It is here that you need to verify the information highlighted in Blue in the W2/1099 Preparer worksheet. 
  • Click on next step. 
  • Now, you simply need to continue to verify the highlighted information 
  • Continue and click on next step till the W-2 Printing and Filing options windows open up.
  • At this point you need to select either Select My Own Option or Complete W-2 eFiling Service. 
  • Here you need to bear in mind that if you gave subscribed for the eFiling services you will be able to e-File your company W-3 and W-2 Fderal forms. However, in case you wish for your employees to receive the electronic version of the W-2s you will be charged accordingly for the service. 
  • You can continue to eFile your company W-2 and W-3 Federal forms despite not having subscribed for an additional cost. 
  • Next, you need to click select on ‘Select My Own Options’ if you wish to print only forms. Here, you need to select the forms you need to print.
  • Click on next. 
  • Now, Verify the selections from the previous page.
  • Click on next.
  • Here, select on the required option for the Divider Sheets.
  • Click on next. 
  • Now, click on next on the Review Data. 
  • The proceeding windows might or might not appear as per your print selection. 
  • Now, go to the employee w-2 form and click on Print final located at the top of the Window. 
  • You need to ensure that the form has been loaded into the Printer.
  • Click on ok. 
  • In case you have selected ‘eFile the W-3 or W-2 form and also need to print the forms, the Print Final option will read as Print Copy in the following steps. 
  • Now click on next step option located at the top of the Window in order to go to the next form to Print.
  • Click on Print Final. 
  • Here you will observe a ‘Paper Warning’ sign that appears.
  • Click on ok. 
  • Now, click on next step.
  • Here a Federal w-3 will appear.
  • Click on Print Final. 
  • Now, once again click on next step.
  • Here a State W-2 will be displayed. 
  • If this is applicable to you, click on Print Final.
  • Now, click on next step. 
  • Here, you need to complete the rest of the required fields for any state worksheets. 
  • Print the forms. 
  • Click on next step. 
  • Here, you will get an Employer W-2 displayed.
  • Click Print Final. 
  • Click on next step. 
  • You will observe that an Aatrix Secure eFile will be displayed if you have selected eFile forms. 
  • Now, you simply have to follow the on-screen instructions in order to complete the entire process. 
  • Finally click select File 
  • Click on exit to shut down W2/1099 Preparer worksheet.

Read Also-: Access 1099-NEC form files for use with Sage Checks & Forms


So, there you have it, people, these are the steps required when dealing with the question of whether can I Print W2s from Sage 50 without Subscription. This is one of the most important features when dealing with tax and payroll-related conditions for seamless transactions with employees over the specified period of time. However, if you still require any assistance with the same, be free to reach out 1800 964 3096 to our team of experts and we will be more than happy to help out.

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💠Frequently Asked Questions💠

Does one Require a Subscription for Sage 50?

No, Sage 50 is not a subscription product, hence it is not required as such. However, the other subscription products of the brand include Sage 50C Pro Accounting 2021.

What are the other Requirements for Sage 50?

The requirements include:
🔹 Free disk space of 5 GB.
🔹 A 2 GHz processor or above. 
🔹 A Network of 1 Gbps.
🔹 A Screen resolution of the range 1024 X 768 and 1920 X 1080
🔹 A maximum DPI setting of 125%

How many Financial Years Can one maintain the Sage 50?

One can store the data for up to 7 to 100 years in the case of Sage 50 Premium Accounting. One can also easily view the financial history amounts from within the time range on a variety of reports like the Income statement and Balance sheet.

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